Category Archives: Community Consultation

REQUEST TO DEFER THE PROPOSED 27/2/2018 STRUCTURE PLAN (Bentleigh, Carnegie and Elsternwick) DECISION

Since Council’s early (ie. 1 day) release of the above Structure Plans to be submitted, for approval, to the 27/02/2018 Ordinary Council Meeting, GERA and residents have struggled with reviewing the volume of information released (approx. 500 pages of Agenda Items and 14 support documents) within an extremely tight timeframe. (5.5 days  vs. a planned 4.5 days).

Clearly, despite the magnitude of the proposed changes and claiming a real improvement to past substandard consultative practices, Council’s message is that residents’ complaints to the contrary,

  • that Officer’s have taken residents’ concerns into account in the Final Version of the Structure Plans for Bentleigh, Carnegie and Elsternwick and Quality Design Guidelines and
  • that sufficient information has been presented to residents in a timely, readily accessible and understandable manner.

Additionally, feedback received by residents and GERA indicates that these is little point in residents undertaking or presenting any analysis as the Councillors are going to approve.

Given the recent granting of 12 month time extension for the completion for the development of Structure Plans for Glen Eira’s 3 major activity centres we believe that Council should defer making any decision on these plans at this stage.  Hence GERA has emailed to Council (all Councillors and Key Administrators) the following:

GERA believes that

  • Council should defer voting on the Bentleigh, Carnegie and Elsternwick Structure Plans and Quality Design Guidelines included as Agenda Items 9.1 – 9.5 for the 27/2/2018 Ordinary Council Meeting.
  • The “Deferral Time Period” should that deemed sufficient to enable residents to provide informed feedback on the Structure Plans and for Council Officers to review and assess that feedback before a Council decision is made.

This would be in line with the Minister’s direction that states “Council needs to exercise it’s responsibilities under the Act and review and strengthen it’s scheme in consultation with the community”.

  • Council should remove from Officer’s Report Recommendation – Point 3 the wording “in accordance with Section 20(4) of the Planning and Environment Act 1987”. This removal is to apply to all Structure Plans and Quality Design Guidelines presented to Council – currently or in the future.

As you should be aware, Planning Amendments are the mechanisms for changing the Planning Scheme.  As such, Planning Amendments are the planning tools that will ensure future developments comply with the desired outcomes of both the Structure Plans and Quality Design Guidelines.  To invoke Section 20(4)

– Is to deny residents input into the decisions making processes related to the preparation of the planning amendments and restrict community comments to the “end product” i.e. a planning amendment that has already received “Exhibit” ministerial approval. Council has a well established track record of refusing residents requests for changes to amendments approved for Exhibition (ie. community consultation)

– Does not align with the principles of good consultation or Council’s proclaimed goal of improving community consultation practices.

A question asked at all community consultations related to the Structure Plans residents have asked “what are planning tools (eg. overlays, zones etc.) are you proposing to incorporate into the planning scheme to ensure that these desired outcomes are achieved” and the answer has always been “we don’t know”.    Residents understand the significance of Section 20(4) and find it’s application totally unacceptable – a hard lesson learnt from the 2013 Zone Implementation

Feel free forward  a copy (or an amended copy) of this email to Councillors  – just made sure you include your name, street address and telephone/mobile contact details.

Councillor and Key Planning Officers email addresses are;;;;;

Deputy Mayor –;

Mayor –;;;;;




Just received from the Elsternwick residents

Glen Eira Council will vote on the Elsternwick, Bentleigh & Carnegie structure plans on Tuesday night from 7.30pm at the Glen Eira Town Hall.

Elsternwick residents will be WEARING BLACK to signify the massive overshadowing of the proposed 12 storey highrise city in Elsternwick.

If you are opposed to the highrise elements in any of these plans, you may like to join the Elsternwick residents and wear BLACK on the night to show your support.



The Glen Eira Residents Association was fortunate to have Jim Walker (a member of the  Glen Eira Environment Group and active supporter of the Wilderness Society’s proposed Great Forest National Park as our guest speaker at our recent AGM (12/12/2017).

For those not aware, the proposed Great Forest National Park (GFNP) is located 60 km from Melbourne and will combine existing Parks and State Forests into one huge (estimated 525,000 ha) protected park  comprising some of the most spectacular and unique forests in the world and Melbourne’s most important ecological system .  The Great Forest National Park will

  • be to Melbourne what the Blue Mountains and its national parks are to Sydney.
  • enable Victoria to match its counterparts in other states in recognising, valuing and celebrating Australia’s globally significant biodiversity and cultural heritage.

Currently, clear fell logging (for paper pulp) of the forest’s signature Mountain Ash (Eucalyptus regnans Muell) trees is endangering much of the regions flora and fauna as well as Melbourne’s future water supply.

The proposed park features, some of which are found nowhere else in the world, are

  • the signature tall (100+ metres) Mountain Ash trees (Eucalyptus regnans Muell).  The 400 year old Mountain Ash is the tallest flowering tree in the world and is unique to this area.
  • The Mountain Ash forests support a diverse array of wildlife (possums, gliders and owls), some of which are critically endangered and rare (eg. Leadbeater’s possum)
  • a diverse assemblage of plants and forest types, ranging from rainforests to alpine woodlands and herb-rich foothill forests.
  • protection for this forested water catchment area that provides 98% of Melbourne’s drinking water – drinking water that is ranked amongst the highest quality in the world.
  • significant tourism (local and international) opportunities in this unique natural area.

In addition to wide spread public support, notable supporters for the Great Forest National Park include Sir David Attenborough and the Jane Goodall Foundation.  GERA encourages readers to support this campaign.  Having heard the presentation and done some research, it hasn’t been difficult to decide to advocate for the creation of the Great Forest National Park rather than the creation of more paper pulp.

To assist readers review, the following links are provided

GERA AGM Guest Speaker Presentation – Jim Walker

Wilderness Society – YouTube presentations (some)

There is a growing movement of Australians—and people from across the globe—who are getting behind Victoria’s next great national park.
Call the man who can make it all happen—the Premier of Victoria, Daniel Andrews—on (03) 9651 5000. For tips on making the call, click here.
As always feel free to comment on our Facebook page.


The first Ordinary Council Meeting of the new 2016 – 2020 Council was held last night and, within the first week of taking office, positive changes that encourage public participation at Council Meetings have been made.  Further changes are being planned for the future.


As promised, by Mayor Delahunty during her Mayoral Acceptance Speech, a motion was presented to suspend meeting Standing Orders (Local Law) and to enable an impromptu Q&A session to occur at the start of the meeting.  The gallery was permitted to submit written questions (Request to Address Council Form) to Council – these questions being in addition to the formal public questions presented at the end of the meeting.   The motion passed 7 to 2 (Crs. Hyams and Esakoff dissenting).

A number of residents took advantage of the Q&A session.  The questions discussed, within a necessary 15 min. timeframe, related to

  • Ormond Sky Tower (2 questions)
  • Glen Eira Council collaborating with neighbouring Councils to cost effectively provide services to residents.
  • The further “opening up” of Council Meetings via implementing live streaming.
  • Extending the public question time limit (from 15 mins to 30 mins) and changing their sequence (ie. bringing forward) in the agenda.

Questions not able to be answered within the timeframe were discussed with individuals after the meeting closed.   The answers to questions were positive, appropriate and open.  Indeed, in response to the 2nd Ormond Sky Tower question, the Mayor and CEO, revealed  a new and welcome initiative – Council is to undertake strategic work and public engagement on enlivening the smaller “convenience” shopping strips located outside Glen Eira’s 3 major activity centres.

The gallery was clearly appreciative of Council’s

  • suspension of Standing Orders (which recognised that Local Law is made by Council and, therefore, can be changed by Council), and their
  • decision to allow impromptu questions at the start of the meeting.

Residents were also enthusiastically supportive of another departure from previous Meeting practices.   Rather than each Councillor speaking to each agenda item, Councillors only spoke to those items which held a specific interest for them.  This made for a succinct and relevant discussion of the issue/s (and sometimes humorous interaction between Councillors and Executive Officers).

Since, there were no in-camera items on the agenda (not usually the case), after the close of the meeting, all Councillors and the CEO entered into informal discussions with the gallery.  Another well received divergence from past practices.

In short, GERA’s summation of the first Ordinary Council Meeting of the newly elected Council is “Good Job Council”.

Some food for thought

In order to ensure the change momentum continues into the future (particularly when the contentious planning issues arise), it is essential that residents continue to engage with Council.   Residents have just elected a Council that is showing all the previously missing signs of being representative and receptive, residents now need to give Council a community that actively participates and works with them.



In conjunction with GERA, the various residents groups emerging across the municipality are joining together and organising a petition to Council as follows

“Request GE Council to review its current planning scheme (incl a public consultation process as part of that review) & seek amendments to the planning scheme as a result of that review.”

To sign the petition

  • Electronically, Glen Eira Petition –  or
  • Manually, email and a copy will be forwarded to you.   Return completed petitions to:  GERA, P.O. Box 212, Elsternwick 3185


This petition arises from Council’s August, 2013 Planning Zone Implementation, which  the then Mayor (Jamie Hyams) described as being ”the biggest single planning change in Glen Eira’s history” 

  • yet was undertaken without any community consultation (“extensive” consultation having occurred 3 years prior, i.e. 2010), and
  • was retrospectively approved by all current Glen Eira Councillors on 13/8/2013 (with gazettal, ie. legal enactment, expected on 15/8/2013). Glen Eira’s official Zone Implementation media release is dated 5/8/2013.

Under the Planning and Environment Act, 1987, all Councils are required to review their Planning Scheme every 4 years.   While it may be argued Glen Eira’s zone implementation constituted a review, that review did not involve the community.

Four years on from the last Planning Scheme review that involved community consultation and 12 months on from the zone implementation, there is broad and growing dissatisfaction with Glen Eira’s zone implementation.   GERA believes that the petition’s request for a planning scheme review, which includes community consultation is

GERA, therefore, both supports the petition and urges residents to also support the petition.



TRANSPORT FORUM – Will transport promises make the grade?

Header Picture

The Melbourne Transport Forum (which represents 23 Melbourne metro Councils) and Leader Newspapers have jointly organised a series of town hall style forums to discuss transport issues in various Metro Melbourne municipalities. The forums, to be facilitated by the Mayor, are an opportunity for the public to meet 3 local candidates, standing in the upcoming (November) state election, face-to-face and ask questions about transport issues. The local election candidates, from the major political parties, will address the forum and take questions from the public.  Details for the Glen Eira forum are as follows

Glen Eira Forum Details


David Southwick, MLA for Caulfield (Liberal)
Nick Staikos, ALP Candidate for Bentleigh (Legislative Assembly)
Sean Mulcahy, Greens candidate for Bentleigh (Legislative Assembly)

 WHEN                       September 10, 2014 at 7pm – 8:15pm

WHERE                     Glen Eira Town Hall

RSVP                                  RSVP to the Glen Eira Forum

RAISE AN ISSUE     Raise a question to be discussed at the forum


GERA believes that the long standing issue of providing adequate public transport to a dramatically increasing population is yet to be addressed or firmly committed to.

For the past 15 – 20 years,

  • improved public transport election promises have abounded (and are doing so again as the November state election approaches) and
  • planning policies have focussed increased housing supply around public transport service points
  • while much transport planning has occurred (and continues to occur – Pakenham-Cranebourne Rail Corridor Project), few actual improvements to the public transport system have occurred.

The many and varied issues arising from housing planning (predicated on the provision of adequate public transport) outstripping the provision of that public transport are well documented and impact us all. Glen Eira, being a middle ring municipality crossed by the rail (3), tram (4)* and various bus networks, is experiencing all of these issues.

Although biographical information on the public transport background of the speakers is scant (Southwick, Staikos and Mulcahy) the speakers may well become our State representatives in November. Therefore, GERA encourages residents to raise issues to be discussed at the forum and to attend the forum to hear what’s being offered and voice their concerns.



* Glen Eira hard rail public transport services

 Train Lines


Tram routes

  • Route 3 – East Malvern to Melbourne University which travels along Waverley Rd, Balaclava Rd, Carlisle St before proceeding along St Kilda Rd into the Central Business District
  • Route 16 – Kew to St Kilda and Melbourne University which travels along Glenferrie Rd, Hawthorn Rd and Balaclava Rd, Carlisle St, The Esplanade, Fitzroy St before proceeding along St Kilda Rd into the Central Business District
  • Route 64 – East Brighton to Melbourne University which runs along Hawthorn Rd and Dandenong Rd, before proceeding along St Kilda Rd into the Central Business District
  • Route 67 – Carnegie to Melbourne University which runs along Glen Huntly Rd and Brighton Rd, before proceeding along St Kilda Rd into the Central Business District

 Source: Wikipedia





Last week’s Council Meeting (20/5/2014) saw some 35+ residents protest against Council’s decision  to demolish the conservatory and return it to open space. The decision (a 4 to 3 split decision) to remove the conservatory (Council Meeting 29/4/2014), came some 7 months after the previous unanimous decision to (24/9/2013) to restore and replant the landmark Conservatory.

The protest involved residents entering the Council Chamber towards the start of the meeting and chanting, for some 4-5 minutes “SAVE OUR CONSERVATORY”,  then departing.

As stated in our below posting, the 24/9/2013 decision to restore and replant  the conservatory, reflected the view, clearly and consistently, expressed by residents in 4 consultations over a 5 year period (a period in which Conservatory neglect continued).  The last consultation (July, 2013) being an extensive mail out and telephone survey in which residents were asked to rank the various alternative uses – the unambiguous survey results were

  • Most preferred option – restore and replant (49% of respondents)
  • Least preferred option – remove (50% of respondents)

The 20/5/2014 decision to remove is primarily based on Council’s estimated cost of restoring and replanting ($120K) being lower than the average cost ($297K) of structural restoration tenders received (an amount of questionable significance in terms of Council’s annual $73+m budget).   Re the removal decision – no community consultation occurred and no information was provided in support of Council’s $120K (restoration and replanting) cost estimate.   Additionally, the comment  “that if residents were aware of the cost when surveyed, the outcome would most likely have been different” (Leader Article 21/5/2014)  lacks foundation and does not acknowledge that, although residents requested cost estimates be provided for the various 2013 survey options presented, none were provided.

GERA maintains it’s view that Council’s decision to remove the conservatory is inconsistent with

  • Council’s goal of incorporating community input into its decision making process
  • The principles of good governance



The issue of what to do with the  Caulfield Park Conservatory (subject to a Heritage Overlay) has been raised 4 times in the past 4 years. Predominantly the options presented to the community have been restore, remove or convert to café.   Although, each time the community has voted for restore, the conservatory has remained neglected.

The last community consultation was held in July, 2013.   In addition to the usual Council consultation announcements (ie Council’s website, Glen Eira News and Local Media),  Council also undertook

o a 3200+ mail out of a pictured survey brochure, which requested residents rank the below alternative options in order of preference

Café – indoor/outdoor – capacity 50
 Café/Tearooms – indoor/outdoor – capacity 80-100
 Children’s garden/playspace, environmental education hub
 Community Rooms
 Native/sustainable garden
 Plant Nursery
 Recreational/exercise area
 Remove Conservatory and return to open space
 Retain the Conservatory, repair, restore and replant garden
 Other

o a telephone survey of 300 residents and
o promoted the survey in prominent locations within Caulfield Park.

Although residents, and the Friends of Caulfield Park, requested cost estimates be provided to enable residents to make informed decisions on the various options, none were provided.

The results of the returned surveys (24/9/2013 Council Meeting Minutes – Item 9.14) were

• the most preferred options

o the Conservatory to be repaired and restored, with its gardens replanted (49%)
o the second most preferred option being that the Conservatory be used for a native/sustainable garden (31%).

• the least preferred options

o remove the Conservatory and return the area to open space (50%)
o used as café/tearooms – with an indoor/outdoor seating capacity of 80-100 people (44%)

As a result, Council passed the following motion

That Council:
(a) Note feedback received during consultation process,
(b) Repair and restore the Conservatory and replant its gardens,
(c) Investigate options for community involvement in the restored

At the last Council Meeting 29/4/2014  (Council Meeting Minutes – Item 9.8), the Caulfield Park Conservatory was raised once again. The Officers Report presented states that the Council Budget provided $120k for restoration of the conservatory and the average of the tenders received for the restoration of the conservatory was $297K.   The explanation for this cost over run was that in “The process of preparing the tender specification and the tender process itself identified additional issues”*, which we believe are predominantly structural and brings into question the costing exercise undertaken to determine the budgeted $120K.

The options presented at the last Council meeting (29/4/2014) were

“Options include, but are not limited to:

a. select a tender for the restoration of the conservatory and accept the significantly increased cost;
b. remove the conservatory and return the area to open space including new plantings of exotic species – estimated cost $75k;
c. remove the conservatory and amphitheatre and return both areas to open space including new plantings of exotic species –estimated cost $140k;
d. undertake consultation on alternative proposals;
e. other action as directed.”

The motion passed by Council (Moved by Cr. Lipshutz, Seconded by Cr. Delahunty) was

“That Council remove the conservatory and amphitheatre and return both
areas to open space including new plantings with exotic species with an
estimated cost of $140,000”.

Voting for the motion – Crs. Delahunty, Esakoff, Lipshutz and Pilling
Voting against the motion – Crs. Lobo, Magee, Sounness.

Following on from the recent well-publicized and highly contentious removal of trees from Caulfield Park, the Friends of Caulfield Park are understandably aggrieved at Council’s decision to overturn (within 7 months) the 24/9/2013 decision to restore and replant – a unanimous decision that was based on extensive community consultation. The split decision to overturn was made without any community consultation and on a questionable budget estimate.

GERA supports the Friends of Caulfield Park in their objection to the decision to demolish the conservatory and their request for Council to reverse their decision to demolish the Conservatory.   The decision to demolish the conservatory is

  • contrary to the repeatedly expressed wishes of the community,
  • contrary to Council’s frequent claims incorporating community input into its decision making process
  • contrary to the principles of good governance (GERA 2011 Governance Posting).  Such principles do not support overturning a previous decision, that was based on an extensive community consultation, due to an underestimated budgeted amount.


For those interested, we also highlight that Council’s DRAFT 2014 Community Engagement Strategy has been published and is available for community consultation (submissions to be lodged 21/5/2014). We encourage all residents to review and make a submission. As per this Draft Strategy,

“Community engagement is about enabling the community and other interested parties to be informed and invited to contribute to Council services, events, strategic plans, issues and projects. Engagement strengthens the community by involving citizens in the democratic process and providing them with opportunities to express their points of view. Participation in civic life is recognised as being central to good health, developing strong and supportive networks and creating a positive community spirit.

By engaging with the community, Council acknowledges the right of citizens to have their say and get involved with local issues that affect them, their family and their community. It also enables Council to meet the needs of the community by ensuring that planning and decision making is based on an understanding of the needs and aspirations of community members”.


* Additional issues identified during the tender process

• A significant area of the roof structure was found to be supported by the
• New lintels and steel columns would be required to support the roof.
• Much of the polycarbonate roof sheeting, windows and doors need to be
• Existing steel trusses also need structural reinforcement.



Below is an email GERA has sent to each Councillor re yesterday’s early removal of trees in Caulfield Park. For the past month, the Friends of Caulfield Park (FoCP) have been campaigning against the removal of 39 (later reduced to 21) trees in the park to allow for the expansion of sporting ovals.   Full details of FoCP’s campaign are available on Facebook and their website

Although works were scheduled to start in January, 2014, and Council was fully aware of community opposition to the removal of the trees (including this morning’s presentation of a petition to State Parliament) Council removed the trees yesterday morning.  Leader Article 10/12/2013

IMG_9185 T

Each dirt mound represents a lost tree.

Email from GERA to Councillors (10/12/2013)

Below are two self explanatory emails,

  1. the first from GERA to our members and associates, commenting today’s removal of  trees in Caulfield Park and Council’s stated goal of encouraging community participation in the decision making process.
  2. the second from Friends of Caulfield Park (FoCP), which in addition to commenting on Council’s arguments for the tree removal also comments on their assessment of Councils performance.

 Could you please comment on

  1. your opinion of, and justification for, the original proposal – removal of 39 tree for the expansion of 2 sporting ovals (no need to comment on the spurious arguments already disputed by the FoC, unless you disagree with their “spurious” nature)
  2. your opinion of, and justification for, Council’s alternate proposal of saving some trees and the “possible” relocation of 13 others (an alternative not included in the original proposal – yet which arguably should have been)
  3. your opinion of the alternate proposal presented by the FoCP – pros and cons
  4. Your position (i.e. vote) on the removal of the trees today as reported by Mayor Pilling and the date of the meeting at which this voting occurred

Email from GERA to Members and Associates (10/12/2013)

GERA has received the below email from the Friends of Caulfield Park re the removal of 39 parkland trees to provide for the expansion of 2 sporting ovals.

Scheduled to commence in January, 2014,  in the midst of much, extremely vocal, community opposition and presentation of an alternate plan and on the eve of the presentation of a petition (signed by 500+) to the State Government (Caulfield Park is Crown Land, managed by Council), the trees were cut down this morning (10/12/2013).

At a social function early last week, I along with other residents, raised the Caulfield Park 39 tree removal proposal with newly elected Greens Mayor Neil Pilling.    Mayor Pilling recognized that it had become a bigger issue than was expected but believed a compromise solution would be found.  Given the Council’s actions today, it is needless to say that GERA is not only appalled but does not disagree with FoCP’s assessment of Council performance against Council’s stated goal of encouraging community participation in the decision making process.

GERA joins FoCP in urging members to contact Councillors to voice their dissatisfaction.

Email from Friends of Caulfield Park advising tree removal (10/12/2013)

Council “thumbs it nose” at the Community

 Like storm troopers, the secret executioners gathered in the early hours of this morning and, instructed by the administration and its officers, swooped on the 39 trees and cut them down.

 The mayor said all the Councillors were behind this move.

 He said there was nothing wrong with this action.

 We disagree.

 We know not all the Councillors were behind him and were kept in the dark about this destruction.

 We believe that the Mayor and the administration realised that the FoCP petition of over 500 names (gathered in less than a week) would be presented to Parliament tomorrow and that their plan to cut down the trees would be in jeopardy.   They thought once cut down they were gone and they could proceed with their ill-conceived plan in peace.  With the Festive Season upon us we would all forget their contemptuous action and let them get on with it.  This is bureaucracy at its arrogant worst in overriding community wishes.

We have shown how their justifications for cutting down the trees are fabrications.  So what is the real reason for their determination to proceed, no matter what the community thinks?

 If anyone knows the background to their hidden agenda, please drop a note to PO Box 2511 Caulfield Junction 3161.  It appears that they are somehow beholden to sports clubs above all other interests.  Something is rotten in the City of Glen Eira

 David Wilde is handing in the Petition on the Parliament steps tomorrow at 9 am and would like others to join him.  …… We realise this is short notice, but please do your best.

 What next?  The Council thinks it can thumb its nose at us.  They need to learn that the community is not impressed with their anti-social, anti-community behaviour.  There are two issues here. The one is the loss of the trees, and the other is the Council’s total disregard for the expressed concern of the community about this matter.

 Let the Council know what you think of them.  Here are their contact details.  Email, message and phone them and tell them their behaviour is no longer acceptable.  Tell them we want those trees replaced with mature trees where those that were cut down previously stood, and that they cannot spurn the community in this way.